A streamlined workflow description to data and software publication with GFZ Data Services

1. Describe your data via the GFZ Metadata Editor ELMO Mandatory fields are marked in red. We recommend to fill the Metadata Editor to the greatest extent possible to improve data discovery.
2. For data transfer please send a link or the data files via email to datapub@gfz.de. If your dataset is very large, you may also enter a request for an upload link.
3. Please use our Data Description Templates for further technical description of your data.
4. The ELMO Guide provides help on the functionality and a commented list on metadata fields with recommendations of GFZ Data Services.

A note on fields in the Metadata Editor

Licence

We recommend a Creative Commons Attribution 4.0 Licence (CC-BY 4.0) whenever possible. This is in accordance with the Guidelines on Research Data of the GFZ Helmholtz Centre for Geosciences. Please contact us if this is not appropriate for your data.

Authors/Contributors

We recommend using ORCID iD to identify yourself, your co-authors and contributors (You can find and create your ORCID iD on the ORCID website). The benefit of specifying an ORCID in the metadata editor is that the other person-related fields are automatically filled if the ORCID profile is maintained accordingly.

The difference between authors and contributors is explained in the ELMO Guide. To provide the affiliation(s) of each author/contributor type the beginning of the name of the institution and select the name from the suggested list. You can provide multiple affiliations in the same field. Institutions will be included in the metadata with the ROR identifier of the Research Organisation Registry.

Description

A brief description of the resource and the context in which and purpose for the data collection or creation. Next to the title, the abstract is key element for data description. 

Note: the abstract shall be understandable for a broader scientific community. It should be a summary explaining the context and purpose the data was collected, the method of data collection (e.g. sampling method, location, analytical and sampling instruments, hard- and software used, secondary data sources), data file structure, format and relationships, processing steps and quality control (e.g. calibration, conversion, transformation weighting, detection limits). The abstract will appear on the DOI Landing Page and  may be complemented by a detailed data description 

Thesaurus Keywords

GFZ Data Services uses several controlled vocabularies to provide consistent and comprehensive description of data and variables using hierarchical thesauri. They enable precise queries of metadata in the GFZ Data Services Portal. Among them, at least one term of the NASA Global Change Master Directory (GCMD) Keywords is required for all datasets and software published via GFZ Data Services. Please click on the little yellow pen to the left of the rows to select or search for thesaurus keywords.

Free Keywords

In addition to the thesaurus keywords and dataset title, you may enter as many free keywords as you like. To add multiple keywords, please use a comma as separator, paste all in one field and click "enter". This will break the keywords into different lines. Even despite the full-text search option in GFZ Data Services, keywords are essential for data discovery and should be selected carefully and comprehensively. Keywords should also include, e.g. the project name, drilling core, expedition name and are key elements for data discovery.

Spatial extent

Please enter the geographic coordinates of your dataset as decimal degrees (DD.dddd) with at least 4 decimal digits. Geographic coordinates must range between -90 and 90 latitude and -180 and 180 degrees longitude. For global datasets, please enter 90 -90 180 -180. You may also enter and verify the location via the interactive map (via the yellow pen sign to the left). Several points or research areas included in the same data publication may be entered as separate rows. For a larger number of data points (e.g. tens of geochemical sample locations or paleomagnetic measurement points), it is sufficient to provide the bounding box including all sample locations in the metadata (and providing the individual data points in the data tables).

Related References

In order to improve the data description and discovery, it is important to cross reference datasets with journal articles using the data, software, physical samples, analytical and processing standards, data reports describing the datasets, or other sources of data, or other contextual information. Please enter the DOI (beginning with 10.xxx) or the URL (if no DOI is available) for the respective reference and indicate the type of relation. Please note that related references can be added to the metadata even after the dataset has been published if you let us know about it. IF you have samples with assigned IGSN related to your data, please add the IGSNs also as related reference.

Funding References

Search for the funding agency of the project by entering the name and select from the list. You can use the funders name in its national language (e.g., “Deutsche Forschungsgemeinschaft” for DFG, “Vetenskapsrådet” for the Swedish Research Council, ...) or the preferred name provided by the Research Organisation Registry ROR. Several grant numbers by the same funder should be entered as individual entries (several lines, add lines with the blue plus symbol to the right of each line).